Virtual Meetings

Virtual Meeting Resources

Online Meetings

A Toastmasters club provides its members with a safe and supportive environment to become better communicators, leaders, and public speakers. For many, their club gives them a sense of belonging. Considering the coronavirus disease (COVID-19), many clubs are no longer meeting in person and are now meeting online to protect the safety and well-being of its members.

By transitioning to online meetings, clubs allow their members to continue pursuing their goals and provide human interaction that they might not otherwise get. While many aspects of personal and professional lives have been disrupted, we hope Toastmasters clubs can meet online and provide a sense of normalcy to our members.

Online Meeting Resources:

Toastmasters’ Guide to Successful Online Meetings

It can be a challenge to hold the attention of an online audience! Let Toastmasters show you how to plan and deliver an online meeting that fulfills your goals and meets the needs of attendees in this simple-to-follow guide.

https://toastmasterscdn.azureedge.net/medias/files/department-documents/club-documents/toastmasters-guide-to-successful-online-meetings.pdf

Online Meetings Infographic

This infographic features helpful tips to feel confident during an online meeting. Share this digital file on your club, District, and/or personal social media channels to help others feel confident in online meetings and to help encourage them to learn more about Toastmasters.

https://www.toastmasters.org/resources/online-meetings-infographic

Online Meeting Tips

Use these tips to ensure a smooth transition to online meetings.

https://www.toastmasters.org/resources/online-meeting-tips

Online Meeting Tips for Club Officers

Follow these tips to lead successful online meetings.

https://www.toastmasters.org/resources/online-meeting-tips-for-club-officers

Online Club Meeting Software Comparison

Compare free software your club may use for online meetings.

https://www.toastmasters.org/resources/online-club-meeting-software-comparison

Online Prospect Flier

Fill-in your online club information and reach out virtually to prospective members with this digital document.

https://www.toastmasters.org/resources/online-prospect-flier

Online Member Flier

Utilize this invite to increase your online meeting attendance.

https://www.toastmasters.org/Resources/Online%20Member%20Flier

Timer Zoom Backgrounds

When you are the Timer for an online club meeting, switch between these backgrounds to indicate how much time the speaker has remaining!

https://www.toastmasters.org/resources/Timer%20Zoom%20Backgrounds

Digital Ribbons

Club members can have fun and take pride virtually as the recipient of Best Speaker, Best Table Topics, and Best Evaluator through these two digital award options.

https://toastmasterscdn.azureedge.net/medias/files/department-documents/online-clubs/en-digital-ribbon-zoom-background.zip

Hybrid Meetings

A hybrid club meeting combines both in-person and online attendance. During the coronavirus pandemic, many clubs have opted to adopt this meeting format to allow members to continue their Toastmasters journey. Below, you will find resources to support hybrid clubs and their members.

Hybrid Meeting Resources:

Running a Successful Hybrid Club Meeting

Read tips to running a successful hybrid club meeting.

https://www.toastmasters.org/resources/running-a-successful-hybrid-club-meeting

To Hybrid or Not to Hybrid? That is the Question

Ask these four questions to determine if hybrid meetings are right for your club.

https://www.toastmasters.org/magazine/magazine-issues/2021/sept/hybrid-or-not

Traditional Meeting Roles in a Hybrid World

Do new meeting setups change tried-and-true responsibilities?

https://www.toastmasters.org/magazine/magazine-issues/2021/sept/toolbox-hybrid-world

5 Questions to Ask Before Adopting a Hybrid Format

Ask these questions to help assess if your club is ready for a hybrid environment.