District 50

Want to Use Your Bookstore Bucks for the Spring Conference?

You can now use your Bookstore Bucks to lower your conference registration at checkout.

Here’s how:

1️⃣ Check Your Balance

Make sure your club has enough Bookstore Bucks available.
View your balance here:
https://docs.google.com/spreadsheets/d/1uZ19ujs_ItnaBfh0FtrgD5WmEt0z0oj1/edit?gid=576441900#gid=576441900

2️⃣ Email the Admin Team

Send an email to admin@d50tm.org

Include:

  • Your club name

  • The amount you want to use

3️⃣ Receive Your Discount Code

You will be given a special conference discount code.

4️⃣ Use the Code at Checkout

Enter the code when registering for the conference.
Your total will be reduced.

The amount used will be deducted from your club’s Bookstore Bucks balance.

⚠ Important

You must verify your balance before requesting a code.
Bookstore Bucks cannot exceed your available balance.

Incentives and Bookstore Bucks Reimbursement Program

The District 50 Incentive Program is designed to reward you and your club for delivering a high-quality club experience. Have fun, reach your goals, and earn rewards along the way! If you have questions about a specific incentive, please contact the responsible Trio member listed at the bottom of that incentive.

How Bookstore Bucks Work

Bookstore Bucks can be used in two ways:

Option 1: Conference Registration (Discount Code Method)

Use the steps above to receive a conference discount code. This method replaces reimbursement for Spring Conference registration only. 

Option 2: Reimbursement for Approved Purchases

Follow the reimbursement process below for approved club-related purchases.

Bookstore Bucks are earned by completing the tasks outlined in each incentive. These incentives may change with each Toastmaster year. Bookstore Bucks may be used either through conference discount codes or through reimbursement for approved club-related purchases.

Here’s how it works:

Important: Your club must have sufficient Bookstore Bucks before making a purchase in order to be reimbursed.

View your club’s current balance here:

https://docs.google.com/spreadsheets/d/1uZ19ujs_ItnaBfh0FtrgD5WmEt0z0oj1/edit?gid=576441900#gid=576441900

Reimbursement Examples

Example 1

Club XYZ needs meeting supplies. The Club Treasurer purchases the items from the Toastmasters International Store using the club bank account. The Treasurer submits a Voucher for Reimbursement along with a detailed receipt (including taxes and shipping) to finance@d50tm.org.
Once approved, the Finance Manager mails a reimbursement check to the Treasurer. The reimbursed amount is deducted from the club’s Bookstore Bucks balance.

 

Example 2

Club ABC transitions from online to hybrid meetings and needs a webcam and speaker. The SAA purchases both items online. The SAA requests Concur access from the Finance Manager, submits the expense and detailed receipts through Concur, and receives reimbursement via direct deposit.
The reimbursed amount is deducted from Club ABC’s Bookstore Bucks account.

Example 3

Club LMN registers for a District 50 event. The Treasurer pays the $140 registration fee personally and submits the expense through Concur.
If the club only has $100 in Bookstore Bucks, the Finance Manager will approve reimbursement for $100, leaving a $0 balance in the club’s account.

Bookstore Bucks: Frequently Asked Questions

What are Bookstore Bucks?

Bookstore Bucks are funds tracked by the district and earned through incentives. These funds help clubs purchase items that support meetings, growth, and member success.

Why was this program created?

District 50 uses Bookstore Bucks to recognize and reward clubs for excellence, growth, and engagement, including hosting open houses and participating in district events.

What can be purchased?

Any item that supports the club mission and promotes growth, including:

  • Toastmasters International store items
  • Meeting equipment (webcams, microphones, speakers, banner stands)
  • Registration fees for District 50 events such as Fall and Spring Conferences

What cannot be purchased?

Items not directly related to the club mission, including:

  • Alcohol
  • Gift cards
  • Personal items or clothing
  • Toastmasters logo items not purchased through the TI store

If unsure, contact the District Director at dd@d50tm.org before purchasing.

How do you redeem Bookstore Bucks?

Submit a detailed receipt (credit card statements are not accepted) to finance@d50tm.org along with the voucher reimbursement form. The reimbursement amount must not exceed the club’s available Bookstore Bucks balance.

Do Bookstore Bucks expire?

Yes. Bookstore Bucks expire at the end of the Toastmasters year and will not carry over.

How can I check my club’s balance?

View your club’s balance here:
https://docs.google.com/spreadsheets/d/1uZ19ujs_ItnaBfh0FtrgD5WmEt0z0oj1/edit?gid=576441900#gid=576441900

Still have questions?

Contact the Administrative Manager at admin@d50tm.org